Table of Contents
- Let Me Take You on a Tour
- The Chef Equation® App
- Complete your Business Profile and Systemwide Preferences.
- Step 1: Build Your Pantry
- Step 2: Containers
- Step 3: Recipe Cards
- Step 4: Labor, Overhead, and other Hourly Costs
- Step 5: Using the Order Form
- Step 6: Accessing the Planner
- The Grand Tour
- Who is the app for?
- Schedule a Consultation
Let me take you on a tour!
Chef Equation® was designed for any form of food business: bakery, food truck, personal chef, culinary instructor, caterer - if you mix it, whip it, teach it, slice it or dice it - Chef Equation® is meant for you. We think it's a steal for $12.99/month (or just $129 annually). But don't take our word for it...jump in with a 30 day free trial!Start Your 30 Day Free Trial
7 Apps in One
Ingredient and Supply Cost Tracker
Digital Recipe Card
Container Fill Weight Tracker to get perfect and consistent results every time
Instant Order/Quote Sheet with real costs
Container Prep List to shorten those baking days
Scaled Batter Batch Builder
Shopping List - all mobile optimized for access from ANY device.
Scale Your Weekly Recipes
Have you found yourself swimming in extra cupcakes? Or worse, being 3 cupcakes short?
Chef Equation® will scale your recipes based on your orders, and scale it down to the last ounce!
Whether you're baking 900 cupcakes or 2, Chef Equation® will scale your recipe and your ingredient needs to match...right down to the last cupcake.
No wasted ingredients and no more wasted labor or time!
How Much Should I Charge?
You'll never have to ask that question again.
With Chef Equation®, you'll know exactly your cost of ingredients/recipe and your cost of supplies.
You'll have endless options for including your Overhead Expenses and Your Time/Worth/Value!
Keep your quotes simple or include every detail.
Chef Equation® has the flexibility to behave the way YOU want it to.
Complete your Business Profile and Systemwide Preferences.
Click the teal "person" icon in the corner of the app to add your Preferences, Business Name, Contact Name, Business Address, and Telephone Number to your profile to populate to your quote sheets. Watch the video or click any image to enlarge.
Settings: Frequently Asked Questions
Step 1: Build Your Pantry.
In your Pantry, you'll begin with Add Ingredient (anything combined to create a recipe) and Add Material (anything added to an order like boxes or boards). We've loaded some common items for you! You can double click any of the existing lines to change the name to something you use, your cost, and the number of units per carton purchased. To filter by name, click on the 3 Bar Menu, commonly called the hamburger menu. To add new items to your Pantry, click the green buttons to Add Ingredient or Add Material. From the Pantry, Chef Equation® will pull cost per unit into your recipes and orders. It will also be able to tell you what to add to your shopping lists!
Pantry: Frequently Asked Questions
Step 2: Containers
Containers tell the app how much of the recipe "stuff" is needed to fill each container or to cover a surface. If I make cakes, then my containers are going to be my cake pan sizes for my batter (Round Pan 6" x 2"). It's also going to be my cake layer sizes for the amount of icing I plan to use to cover or fill the cake (6" x 4" tall). Other examples would be Rolled Cookies 4"x4", or Drop Cookies Scoop #30, Pie Pan 9" Deep. A taco food truck might call out a Standard Taco or Jumbo Taco or Tortilla Bowl 6". A caterer might call out a Soup Cup or Soup Bowl. The versatility is endless. You can enter containers into the Container Tab in advance, or you can enter new containers as you build recipes. Containers show up on the Recipe Tab, The Order, and The Planner.
Containers: Frequently Asked Questions
Step 3: Recipe Cards
Recipe Cards consist of both your digital recipe as well as the weight of batter needed to fill your "Containers". You can add recipes by ounces, or add them by grams, and then convert them to view either way when you get to the Planner Tab. Start by pulling in each ingredient for your recipe, converting volume measurements to weighted measures. I like to keep a reference of my Original Recipe, so if it was originally written in cups and tablespoons, I add that measurement to the "original measurement' line. Add your instruction notes and click save. Then add the containers sizes and how much batter it takes to fill each container. I always make one container called One Original Batch, which is the weight of the total recipe as entered on the card.
Recipe Cards: Frequently Asked Questions
Step 4: Labor, Overhead, and other Hourly Costs
You've set Chef Equation® up to understand and calculate your hard costs, but how do you incorporate costs associated with "by the hour" expenses. Hourly expenses and rates might include labor, overhead, and even things that you rent out or charge for by the hour. That's what the Labor Tab is for. Anything you add to the Labor Tab can be pulled into your order as an expense based on time. You can add it as part of a "bundle" or at the bottom of the order form in a separate section called labor and overhead.
Labor & Hourly Costs: Frequently Asked Questions
Step 5: Using the Order Form
The Order Form is designed to plan a single beautiful plate, or catered event of 500. It's versatile enough to plan a custom event cake but also handle a single tier. I use it to plan my classes, my subscription boxes, and my demos. We have clients using it to plan their Farmer's Market Events and their brick and mortar Case Goods. You can create a new order for each production week, or for each customer, or reuse an order over and over by changing the delivery/due date. You can set an order form up to feed just one cookie to your Planner, or set it up for 700, or even leave it generic as just One Original Batch of cookies. It's left intentionally "open" to adapt to your needs.
Order Forms: Frequently Asked Questions
Step 6: Accessing the Planner
The planner can pull your recipes and materials for a single day, this week, next week, or any custom date range. Print your inventory of Ingredients and Materials Needed. Then walk your pantry and do a quick check of your inventory. You can also print the full list of recipes to make (listed by size) and check them off as you work. hen select a few or ALL of the recipes you want to work on and Chef Equation® will combine same recipes into one recipe batch. The recipe batch card shows you how many of each size container you'll need to fill, with a reminder of the fill weight for each size. Then the combined list of ingredients and recipe notes are listed below. Review them electronically, or print each recipe.
The Planner: Frequently Asked Questions
Who is the app for?
Anyone in the food industry! Bakers, Cookie Decorators, Edible Artists, Treat Makers, Food Truck Chefs, Personal Chefs, Brick and Mortar Bakeries, and Culinary Instructors. I've designed it to be flexible enough to handle everything from case goods to detailed custom orders. Whether you operate as an individual entrepreneur or the owner of a brick and mortar business, whether you make sweet or savory items, we created Chef Equation® with you in mind.
Schedule a Consultation
Feeling a little overwhelmed? We can set Chef Equation® up FOR you! If you provide receipts or a formatted excel supply list, we can enter your ingredients and materials. We can also upload and convert your Recipes for you. We want the process to be as easy as possible and we will happily work up a service agreement to get you going quickly.Schedule a Consultation Today